How to Design a Solid Intranet Homepage for Your Company (2024)

A wrongly designed homepage with messy web parts, badly grouped links and non-intuitive navigation can confuse and mislead users, thus affecting user adoption and the intranet’s ROI. So, it’s no wonder that the biggest effort in intranet design is focused on building the homepage.

Having 12-year experience in intranet design and development based on SharePoint, we know how to make an attractive and intuitive homepage. You are welcome to check intranet examples we’ve created for our customers and our interactivedemo of SharePoint intranet. In this article, we’ve summarized our knowledge on how to make a successful intranet homepage.

How to Design a Solid Intranet Homepage for Your Company (1)

Elements that can make an intranet homepage effective

Content demands for homepages go in line with overall intranet trends. Thus, modern internal portals are expected to provide easy access to content, streamline employee day-to-day work, communication and collaboration. Also, intranets should have social tunes to nurture corporate culture and support employee engagement. And in our practice, we’ve added social features even to a purely business intranet. Based on these considerations, an effective intranet homepage should have the following elements:

  • News and announcements. An intranet homepage is a strong promotional instrument, and placing news and announcements on it guarantees they don’t go unnoticed. Besides, this way of informing employees about news and events is more convenient than emailing.
  • Organizational chart. To collaborate effectively, employees should easily find and connect with each other. So, the homepage should provide access to an organizational chart that further directs users to employee profiles with such information as qualifications, language skills, contacts, and even hobbies.
  • Events. Having an event calendar in plain view supports employee engagement and increases event participation rates. Thus, a calendar on an intranet homepage can display and notify employees about upcoming business (conferences, workshops, training) and social (corporate events, sports competitions) events.
  • Search. An intranet homepage should have a search box to let employees find the required content quickly and easily.
  • Productivity tools. Access to productivity tools (e.g., Planner, Todoist, right from the intranet homepage helps employees save time in their collaboration activities and increase performance, as they don’t have to repeatedly surf through the navigation of their digital workplace in search of relevant tools.
  • Communication tools. An intranet homepage should have tools like chats to for improved collaboration and faster decision-making.
  • Social features. An intranet homepage should provide interesting content to attract, engage and motivate users to visit the intranet more often. It can provide a media gallery where employees can add their pictures and videos, communities that will connect employees with similar hobbies, be it sports amateurs or book lovers. It can also display social networks integrated into the digital workplace for sharing formal and informal news. The homepage can also provide information about corporate discounts, employee birthdays, work anniversaries and display their success stories and leaderboards.
  • Quick links. This feature helps users speedily reach the most popular company intranet sections. The list of quick links depends on the company’s specifics. For example, a SharePoint HR portal that we’ve made for a construction company had such quick links as Payroll and Recruitment, Employee Handbook, Insurance Forms and Corporate Policies. The quick links area is not static and can be re-arranged according to the changing business needs.
  • Feedback. An intranet homepage should have surveys or polls that encourage employees to share their ideas, for example, on a location for a corporate event. Also, it should enable employees to easily give feedback on business and social events, policies, working processes, the intranet’s functionality and more.

Essential intranet homepage characteristics

When developing an intranet homepage, it’s crucial to pay attention not only to its content but also its look and feel. To be effective, eye-catching and engaging, the intranet homepage should have the following characteristics:

  • UI/UX design simplicity. Minimalistic homepage design is trending now. An intranet homepage shouldn’t be overcrowded with multiple apps and widgets. Thus, it will help users to focus on the most important content.
  • Mobile responsiveness. Cross-device optimization is important today as more and more employees prefer working remotely. So, the intranet homepage should be made in such a way as to render flawlessly on mobile devices.
  • Branding. To support corporate culture and nurture the sense of community, an intranet homepage should communicate the brand and promote the company’s mission and values. The intranet homepage should also closely align with the design of the company’s public website to provide corporate identity among employees.
  • Content personalization. An intranet homepage should deliver relevant content to relevant people. For example, personalized widgets can display upcoming events depending on an employee’s location, an employee’s progress in internal training and more.

How to make a great intranet homepage

Briefly, the main recommendations for designing a successful homepage can be formulated as follows:

  • Keep a homepage simple and clean.
  • Implement advanced search.
  • Embed a chat and other communication tools.
  • Leverage quick links.
  • Provide direct access to integrated software.
  • Focus on visuals, not on the plain text.
Get my intranet
How to Design a Solid Intranet Homepage for Your Company (2)

SharePoint Intranet Development

Do you want to create a brand-new Office 365 or SharePoint intranet or improve your existing corporate portal? Let's make it real together.

Get my intranet

How to Design a Solid Intranet Homepage for Your Company (2024)


How to Design a Solid Intranet Homepage for Your Company? ›

A valuable intranet may include essential elements such as news, employee directory, communities, or search capabilities. Moreover, an intranet should also have quality content to help employees carry out everyday tasks. Some companies use their intranet to share important information and company news with employees.

What should be on the homepage of an intranet? ›

Organize your intranet with these must-have content areas:
  • About the company / All company.
  • Organizational news and updates.
  • Onboarding and training.
  • Company policies.
  • Success stories.
  • Employee directory.
  • HR hub.
  • Culture.
Oct 25, 2023

How to build a good intranet page? ›

To create a site map and plan the structure of your intranet, you'll need to:
  1. Define its purpose and goals.
  2. Identify the audience and their needs.
  3. Gather content.
  4. Organize and structure your content.
  5. Create a visual representation of the structure (a site map).
  6. Test and refine your structure.
Feb 28, 2023

How to set up an intranet for your company? ›

The keys to setting up an employee intranet
  1. Decide what functionality you need. ...
  2. Figure out what functionality you want. ...
  3. Consult with your workforce. ...
  4. Choose the best intranet software. ...
  5. Develop a usage policy. ...
  6. Decide who has ownership of what. ...
  7. Create a launch pad. ...
  8. Roll out your employee intranet.

What does a good company intranet look like? ›

A valuable intranet may include essential elements such as news, employee directory, communities, or search capabilities. Moreover, an intranet should also have quality content to help employees carry out everyday tasks. Some companies use their intranet to share important information and company news with employees.

What homepage should contain? ›

Your home page should summarize what services you provide with links to learn more. You will also want to include a brief intro to yourself and/or your team. You can establish trust by showing testimonials or where you have been featured or articles you have written on the client's problem.

How to structure an intranet? ›

Simply add sections which will bring the user directly to the most pertinent information, for example, according to their team or interests. After ensuring that employees see the latest news in their branch, city or team, you should also provide a global area where they can find everything.

How to maintain an intranet site? ›

Best-of-breed intranets develop an intranet content strategy to manage the process. The strategy should identify your overall goals and objectives for the organization of your intranet. Include an overview or sitemap of the intranet's different sections, so there's a logical flow of information.

What is a company intranet page? ›

A company intranet is a corporate web portal that is only available to employees of your company. It's usually the first page you open when you get to work, and it's the gateway to the company's digital workspace where you can find information, tools, and services that will help you with your daily tasks.

Are Google sites good for intranet? ›

Security. Obviously, security is a major concern for those looking to build a company intranet. Google Sites makes your intranet fully secure. You can share your content with a selected group of people or make it completely private.

Do companies still have intranets? ›

Are intranets still relevant? The traditional company intranet might seem like a relic of the past, but the modern intranet is still very relevant. Companies used intranets like Sharepoint for information sharing and content management, but after all, modern intranets offer much more to employees.

What are the requirements to make an intranet successful in business? ›

15 Steps to Achieve a Successful Company Intranet
  • Don't Rush Your Vendor Search.
  • Plan Your Intranet Launch Carefully.
  • Set Realistic and Achievable Goals.
  • Clarify User and Intranet Roles & Responsibilies.
  • Identify Power Users.
  • Keep Your User Interface Clean and Minimalist in Design.
  • Integrate Your Business Processes.

Can SharePoint be used as an intranet? ›

Microsoft SharePoint offers a wide variety of options and tools to create intranet sites for your organization. Moving your intranet to SharePoint in Microsoft 365 might take a while, particularly if you already have extensive intranet content.

What is a successful intranet? ›

A great intranet allows people to get things done efficiently. The core functions of an intranet: Communication – allowing employees to connect and exchange easily. Collaboration – sharing skills and knowledge to reach common goals. Engagement – encouraging employees to get involved in company activities.

What is an example of an intranet name? ›

'Lighthouse', 'Pulse', 'The Loop' or 'People Hub' are all good suggestions here. These names reflect the intranet's purpose and give a clue as to what employees will discover upon logging in. For example, the BBC has called its intranet 'Gateway' which neatly sums up the intranet's purpose.

What should be included in a home page content? ›

Here is a breakdown of each homepage design element with tips for each, from the top of the page to the bottom.
  1. The company logo. We'll start with the obvious. ...
  2. Homepage headline. ...
  3. Brief introduction. ...
  4. Call to Action (CTA) ...
  5. Navigation menu. ...
  6. Site search. ...
  7. Hero image/video. ...
  8. Visual evidence.
Feb 2, 2023

How much information should be on a homepage? ›

From hundreds of iterations and client tests, we have found that the best length for homepage content is a range between 100 and 1,000 words, with the optimal falling somewhere in the middle (400 to 600 words).


Top Articles
Latest Posts
Article information

Author: Corie Satterfield

Last Updated:

Views: 5349

Rating: 4.1 / 5 (62 voted)

Reviews: 93% of readers found this page helpful

Author information

Name: Corie Satterfield

Birthday: 1992-08-19

Address: 850 Benjamin Bridge, Dickinsonchester, CO 68572-0542

Phone: +26813599986666

Job: Sales Manager

Hobby: Table tennis, Soapmaking, Flower arranging, amateur radio, Rock climbing, scrapbook, Horseback riding

Introduction: My name is Corie Satterfield, I am a fancy, perfect, spotless, quaint, fantastic, funny, lucky person who loves writing and wants to share my knowledge and understanding with you.